Introduction
This privacy policy applies to www.aidanwillisfilms.co.uk and governs the privacy of its visitors. It explains how Aidan Willis Films processes, collects, manages, and stores personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This policy outlines how your rights under data protection law are protected.
Who We Are
Aidan Willis Films is a UK-based wedding videography business.
If you have any questions about this policy or your personal data, you can contact:
Email: hello@aidanwillisfilms.co.uk
What Data We Collect
We may collect and process the following personal data:
Name
Email address
Phone number
Wedding details (such as date, venue, and plans)
Any information you provide via the contact form
For booked clients, we may also hold:
Postal address
Contract details
Wedding day schedules and planning documents
How We Collect Your Data
We collect personal data when:
You complete a contact form on our website
You contact us via email
You book our services
How We Use Your Data
We use your data to:
Respond to enquiries
Provide information about our services
Manage bookings and deliver our services
Communicate with you throughout the planning process
We do not add you to mailing lists, and your data will not be used for marketing purposes or passed on to third parties for advertising.
Lawful Basis for Processing
We process personal data under the following lawful bases:
Contract – to provide the services you have requested
Legitimate interests – to operate our business and deliver our services effectively
Consent – where you have provided information voluntarily
Sharing Your Data
We do not sell or share your personal data for marketing purposes.
However, we may use trusted third-party services (such as email providers, website hosting, and secure storage systems) to process and store your data safely as part of running our business.
How Long We Keep Your Data
We only retain your data for as long as necessary:
Enquiry data is kept for up to 12 months
Client data is kept for up to 7 years for legal, tax, and administrative purposes
After this time, your data will be securely deleted.
Storage of Your Data
We take care over how personal data is stored and protected.
Emails are stored securely within a protected email account
Digital documents are stored within password-protected systems
Any physical documents are stored securely in a private office
We take appropriate steps to ensure your data is handled safely at all times.
Wedding Films & Personal Data
As part of providing our services, we capture video footage at weddings which may include clients and guests.
Under UK GDPR, this may constitute personal data. This processing is carried out on the basis of legitimate interests, as filming is a core part of the service provided.
Guests may appear in footage as part of the natural documentation of the day. Due to the nature of weddings, it is not always feasible to provide individual privacy notices to every guest. Clients are therefore encouraged to make guests aware that filming will take place and to direct them to this privacy policy if required.
Use of Films for Promotion
We may use wedding films and selected clips for promotional purposes, including:
Our website and portfolio
Social media
Wedding blogs and publications
Advertising and marketing materials
This will always be done respectfully and in line with our agreements with clients.
Your Rights
Under UK GDPR, you have the right to:
Request access to your personal data
Request correction of inaccurate data
Request deletion of your data
Restrict or object to processing
Withdraw consent where applicable
Lodge a complaint with the Information Commissioner's Office
To exercise any of these rights, please contact us at hello@aidanwillisfilms.co.uk.
Cookies
This website may use cookies to improve your browsing experience and analyse website traffic.
You can control or disable cookies through your browser settings.
External Links
This website may include links to external websites. While we aim to only link to relevant and trusted sources, we cannot guarantee the content or privacy practices of external websites. Users should therefore proceed with caution when visiting external links.
Social Media
We maintain a responsible approach to social media use. We will never request sensitive personal information via social media platforms, and users are encouraged to verify the authenticity of any accounts before engaging.
Updates to This Policy
This privacy policy may be updated from time to time. Any changes will be posted on this page.
This privacy policy applies to www.aidanwillisfilms.co.uk and governs the privacy of its visitors. It explains how Aidan Willis Films processes, collects, manages, and stores personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This policy outlines how your rights under data protection law are protected.
Who We Are
Aidan Willis Films is a UK-based wedding videography business.
If you have any questions about this policy or your personal data, you can contact:
Email: hello@aidanwillisfilms.co.uk
What Data We Collect
We may collect and process the following personal data:
Name
Email address
Phone number
Wedding details (such as date, venue, and plans)
Any information you provide via the contact form
For booked clients, we may also hold:
Postal address
Contract details
Wedding day schedules and planning documents
How We Collect Your Data
We collect personal data when:
You complete a contact form on our website
You contact us via email
You book our services
How We Use Your Data
We use your data to:
Respond to enquiries
Provide information about our services
Manage bookings and deliver our services
Communicate with you throughout the planning process
We do not add you to mailing lists, and your data will not be used for marketing purposes or passed on to third parties for advertising.
Lawful Basis for Processing
We process personal data under the following lawful bases:
Contract – to provide the services you have requested
Legitimate interests – to operate our business and deliver our services effectively
Consent – where you have provided information voluntarily
Sharing Your Data
We do not sell or share your personal data for marketing purposes.
However, we may use trusted third-party services (such as email providers, website hosting, and secure storage systems) to process and store your data safely as part of running our business.
How Long We Keep Your Data
We only retain your data for as long as necessary:
Enquiry data is kept for up to 12 months
Client data is kept for up to 7 years for legal, tax, and administrative purposes
After this time, your data will be securely deleted.
Storage of Your Data
We take care over how personal data is stored and protected.
Emails are stored securely within a protected email account
Digital documents are stored within password-protected systems
Any physical documents are stored securely in a private office
We take appropriate steps to ensure your data is handled safely at all times.
Wedding Films & Personal Data
As part of providing our services, we capture video footage at weddings which may include clients and guests.
Under UK GDPR, this may constitute personal data. This processing is carried out on the basis of legitimate interests, as filming is a core part of the service provided.
Guests may appear in footage as part of the natural documentation of the day. Due to the nature of weddings, it is not always feasible to provide individual privacy notices to every guest. Clients are therefore encouraged to make guests aware that filming will take place and to direct them to this privacy policy if required.
Use of Films for Promotion
We may use wedding films and selected clips for promotional purposes, including:
Our website and portfolio
Social media
Wedding blogs and publications
Advertising and marketing materials
This will always be done respectfully and in line with our agreements with clients.
Your Rights
Under UK GDPR, you have the right to:
Request access to your personal data
Request correction of inaccurate data
Request deletion of your data
Restrict or object to processing
Withdraw consent where applicable
Lodge a complaint with the Information Commissioner's Office
To exercise any of these rights, please contact us at hello@aidanwillisfilms.co.uk.
Cookies
This website may use cookies to improve your browsing experience and analyse website traffic.
You can control or disable cookies through your browser settings.
External Links
This website may include links to external websites. While we aim to only link to relevant and trusted sources, we cannot guarantee the content or privacy practices of external websites. Users should therefore proceed with caution when visiting external links.
Social Media
We maintain a responsible approach to social media use. We will never request sensitive personal information via social media platforms, and users are encouraged to verify the authenticity of any accounts before engaging.
Updates to This Policy
This privacy policy may be updated from time to time. Any changes will be posted on this page.
